Notes on Specific Extended Fields

Click on the extended field map for additional information regarding the extended fields. The table below displays the most common extended fields that are used in many client formats.

Extended Field Name	Description
ClientMatterId	This is the most common extended field and is almost always required. In the LEDES98B format, this is the CLIENT_MATTER_ID field - the last field in the format.
ClientFirmId	The ID for the firm assigned by the client or vendor. This is normally optional. It is used to populate the LAW_FIRM_ID field in the LEDES format. This is normally used to override the tax ID in the eBillingHub Law Firm Profile. DataCert will automatically populate this for most firms, unless the firm has more than one vendor ID.
ClientMatterName	A matter name assigned by the client. This is normally optional, and used to override the firm's matter name when populating the INVOICE_DESCRIPTION field in the LEDES format.
InvoicePostfix	This is normally optional. When used, it is included in the INVOICE_ID field after the invoice number from the firm's system.
InvoicePrefix	This is normally optional. When used, it is included in the INVOICE_ID field before the invoice number from the firm's system.
LawFirmMatterId	This is normally optional, and used to override the matter ID in the firm's system when populating the LAW_FIRM_MATTER_ID field.
PercentageBill	This is used on multipayer invoices to indicate the percentage of the bill paid by this client. The invoice appears with an adjustment to reduce the bill to the amount for which the client is responsible based on this percentage.

ACE/ESIS

In order to correct or avoid this rejection message from the vendor, you will need to populate the ‘ClientFirmId’ extended field with your firm’s Unique Office Identifier value. The Unique Office Identifier is made up of your firm’s tax ID and zip code. Please note that your firm may have multiple identifiers if you bill ACE and/or ESIS out of multiple locations.

To map the Unique Office Identifier:

Under Configuration, select Configure eBillingHub.
Click the Client Setups tab and select Configure Mapped Clients.
Select the appropriate client from the list of mapped clients.
Do one of the following:

If this configuration applies to all matters under the client, keep the All Matters option selected.
If this setting is for a specific matter, select the appropriate matter from the list of matters on the right.

Click + next to Show Extended Fields to expand the extended fields section.
Scroll down the page and click +in the ClientFirmId field row.
In the EBH Storage field, type in the Unique Office Identifier value. For example: tax Id is 12-3456789 and zip code is 44444, the Unique Office Identifier would be 12-3456789-44444; tax Id should match exactly how it is listed in Tymetrix 360.
At the top of the page, click Save to save the new configuration.

Advocator Extended Fields

Field Name	Description
ClaimantsName	Claimant's Name
ClientMatterID	This is the most common exteded field and is almost always required. In the LEDES98B format, this is the CLIENT_MATTER_ID field - the last field in the format. For Legal Precision, this is the File Number.
ClientMatterName	A matter name assigned by the client. This is normally optional, and used to override the firm's matter name when populating the INVOICE_DESCRIPTION field in the LEDES format.
ConfigurationTag	Optional. Used to select which vendor configuration to use.
LawFirmMatterId	This is normally optional, and used to override the matter id in the firm's system when populating the LAW_FIRM_MATTER_ID field.
LawFirmName	Override the law firm name on the invoice.
Location	Optional Location.
MatterReferenceID	Matter Id
PercentageBill	This is used on multiplayer invoices to indicate the percentage of the bill paid by this client. The invoice appears with an adjustment to reduce the bill to the amount for which the client is responsible based on this percentage.

Ariba Extended Fields

The following table explains the usage of the extended fields for Ariba clients. Individual clients may require additional extended fields:

eBillingHub Extended Field	Required	Ariba Field
AribaNetworkIdFirm	Y	This is the Ariba Network ID that identifies the law firm submitting the invoice. This is an 11-digit number prefixed by AN. Add a -T to the end of this number to send a test invoice.
AribaNetworkSharedSecret	Y	This is a password required for authentication when an invoice is submitted.
ClientContactEmail	Y	This is the client contact email that is included in the Invoice Partner Sold To section.
ClientMatterId	Y	This will be included as the Manufacturer Part ID in the Invoice Detail Item Reference section.
ServiceCodeType	Y	Indicates the legal group for which the invoice is intended. This is usually a 2- or 3-digit code, for example LIT or CL.

Legal eXchange Extended Field Mapping

The following table explains the usage of the extended fields for Legal eXchange clients. Please note that individual client requirements may require additional extended fields:

eBillingHub Extended Field Name

LEDES Data Name

ClientMatterId

Required. ClientMatterId. The client assigned matter code.

LawFirmLocationId

Optional. If a Law Firm submits invoices for more than one location in LegalExchange, the LawFirmLocationId must be supplied for offices other than the default location. eBillingHub must set up the default location and the location IDs. They are listed on the Configure eBilling Vendor Connectivity screen for Bottomline. This field should match one of the codes listed on this screen.

See the screen shot below.

Legal Precision Extended Fields

The following table explains the usage of the extended fields for Legal Precision clients. Please note that individual client requirements may require additional extended fields:

eBillingHub Extended Field Name	Required	Legal Precision Data Name
ClientMatterId	Y	File Number. This is normally a hyphenated alphanumeric number, starting with two letters. The second part of the number is a yyyymmdd designation.
BillAgentMatterId	Y	Matter Number. This is normally a six-digit number.

Litigation Advisor Extended Fields

The following table explains the usage of the extended fields for Litigation Advisor clients. Please note that individual client requirements may require additional extended fields:

eBillingHub Extended Field Name	Required	Litigation Advisor Name (Chubb) - All Fields are Required
ClaimantsName	Y	Claimant's Name. Line 19 in the Header.
ClaimNumber	Y	Claim Number. Line 6 in the Header.
ClaimRepName	Y	Claim Representative. Line 9 in the Header.
DateOfLoss	Y	Date of Loss / Claim Made Date. Line 15 in the Header.
DateSuitPetitionFiled	Y	Date Suit Petition Filed / Hearing. Line 20 in the Header.
DivisionName	Y	Division Name. Line 1 in the Header.
DivisionOffice	Y	Division Office. Line 2 in the Header.
InvoiceSequence	Y	Invoice Sequence. Line 13 in the Header. Must be one of the following values: Initial - First invoice for a matter submitted through Litigation Advisor Interim - Invoices subsequent to the Initial Invoice Final - Last invoice to be submitted for the matter First/Final - Only one invoice will be submitted for the matter Supplemental - Invoices submitted after a final invoice.
JurisdictionCounty	Y	Jurisdiction County/District. Line 23 in the Header. If Jurisdiction Type is F, this is the Federal District. If Jurisdiction Type is S, this is the County of the State Jurisdiction.
JurisdictionState	Y	Jurisdiction State. Line 22 in the Header. The two-letter state abbreviation.
JurisdictionType	Y	Jurisdiction Type. Line 21 in the Header. Must be one of the following values: F - Federal S - State A - Administrative N - Not in Suit
LineOfBusiness	Y	Line of Business Code. Line 17 in the Header. Based on the division.
MatterReferenceId	Y	Matter ID. Line 14 in the Header. This is N/A on the Initial invoice. The number is assigned by Litigation Advisor for subsequent invoices.
NameInsured	Y	Insured Name. Line 18 in the Header.
OccurrenceId	Y	Occurrence ID. Line 16 in the Header.
OpposingFirm	Y	Opposing Law Firm. Line 24 in the Header.
PercentageBill	Y	Opposing Law Firm. Line 24 in the Header.