Access the Connectivity Page for Allegient

To access the Connectivity page for Allegient:

1. From the Main Menu, go to Configuration.
2. Click Configure eBilling Vendor Connectivity.
3. Click the Allegient Systems link. The Configure Connectivity to Allegient Systems window displays.

Allegient will not reject your invoices when they contain errors. Instead, Allegient will just ignore the erroneous entries and deduct their values from the total amount of the invoice. This usually results in inconsistencies between the invoice information as contained in your Time & Billing system (which shows the full amount of the invoice) and the invoice information as contained in Allegient's website (which shows the full amount of the invoice minus any deductions Allegient took).

You can control how much of a deduction you will tolerate from Allegient both in terms of absolute value and as a percentage of the invoice. If Allegient attempts to deduct from a given invoice more than what you have specified, eBillingHub will cancel the submission of the invoice and provide you with a report containing the deductions that Allegient was attempting to take. With this report you can fix the errors and resubmit the invoice.

4. Click Save to save your changes.

eBilling Setup on Allegient

The following steps must be completed on Allegient to successfully submit invoices through eBillingHub. The client may impose additional requirements:

1. The eBilling Vendor connectivity for Allegient must be correctly set up with a valid password. For more information, see Configure eBilling Vendor Connectivity.
2. All matters must be set up as Cases in Allegient prior to submitting invoices. To set up a Case in Allegient, go to the Cases tab and click New Case. The program name is the client, and the matter ID should match the matter ID in your system.
3. A user with Admin permissions must enter all timekeepers and rates and have them approved by the client prior to invoice submission. Timekeepers are identified by the Billing Code on the timekeepers screen. The Billing Code must match the timekeeper identification in the invoice.

Track Allegient Invoices

1. Uploaded invoices go through an ABR (Automated Bill Review). Allegient may deduct for errors found during the automation bill review. If the deductions exceed the deduction amount that was selected when you configured the eBilling Vendor Connectivity in the Hub, the invoice will automatically be rejected.
2. If the invoice passed the Automated Bill Review, the tracking number can be viewed when you click the ebilled link in eBillingHub. If the invoice is rejected, the error report from the Automated Bill Review will appear when you click the Rejected link for the invoice in eBillingHub.
3. The invoices are then manually reviewed by the client and either rejected or released for payment.

4. Appeals may be generated after an invoice is released for payment.

To check on the status of invoices in Allegient, click the Submission Queue tab, click Prior Submissions and look for the tracking number for your invoice in the list.

Email notifications are sent from robot@allegientsystems.com.

Note: Most invoices for Allegient are in the LEDES2000 format, which is an XML format. If you have previously submitted LEDES98B invoices for clients on Allegient, you do not need to change anything on Allegient to use the LEDES2000 format.