Creating a Multi-Invoice File

Multi-invoice processing lets you create a single electronic billing file that contains data from multiple invoices. eBillingHub does not automatically submit a multi-invoice file. You must create the file as instructed here and then manually submit it to the client or eBilling vendor.

All invoices included in a multi-invoice file must have been previously submitted with a status of hold using the Billing Wizard or Quick Invoice. Placing them on hold prevents individual invoices from being automatically submitted.

eBillingHub cannot prevent you from adding invoices to a multi-invoice that have been previously submitted to an eBilling vendor; however, this scenario will likely trigger a rejection from the vendor for duplicate invoice submission.

To create a multi-invoice file, follow these steps.

1. Select Multi-Invoice from the Billing Menu.

This selection displays a list of clients with Active invoices.

If two or more clients in your Time and Billing system are mapped to the same client in eBillingHub, and you choose one of the clients, the others will be automatically selected.

2. Select the invoices you want to include in the multi-invoice file. To make it easier to find a particular invoice, you can filter the invoice list by status type.

To select or deselect all items in a multi-page list, first select the All option in the View tool, and then select the plus or minus sign. For instructions on using the View, Page and Sort tools to manipulate the list data, click here.

If you want the invoice file to list a single invoice number for all the invoices you selected and also aggregate a total payment for these invoices, click this checkbox:

The file will use the first invoice number you selected from the list of invoices and will combine all payments as one amount.

This option does not affect the eBillingHub reports. You will still be able to generate reports for the individual invoices.

3. Click the Save Multi-Invoice button when you are finished selecting invoices. The following message is displayed if the multi-invoice processing was successful.

eBillingHub stores the multi-invoice file in the root folder specified by the eBillingHub Administrator. The filename is the invoice number of the first invoice you selected plus an m.txt extension. For example, if you enter five invoice numbers to create a multi-invoice file, and the first invoice number you select is 9874895, the filename will be 9874895m.txt.